The WBSO Subsidy is a tax scheme that subsidizes R&D activities in the Netherlands. It applies to companies that develop technologically new products, machines or production processes (including software) for themselves or on behalf of third parties, and it also applies to self-employed entrepreneurs who conduct technical scientific research. WBSO offers a reduction in payroll tax of up to 32% and the opportunity to deduct certain project costs from income taxes.

To get the most out of the Subsidie WBSO, it is important that you keep good records of the time spent on R&D activities and the associated costs. Keeping these records requires a well-organised and structured approach, especially with regard to the logging of hours worked. Inaccurate logging can result in claim denials and lost funding opportunities, so it is essential that you do everything properly.

How the WBSO Subsidy Supports Innovation in the Netherlands

In this article we describe the most important steps in establishing and maintaining adequate records. We recommend that you follow these steps in order to prevent problems when submitting your files to the RVO.

Keep all documents that support expenses, including invoices, receipts and contracts. Documents should be clearly labelled as being part of a particular project and include the date and author’s name. Record and retain all documentation for at least 7 years. Use digital tools, such as Git or Jira, to keep track of tasks and projects.